ASSUMPTIONS

Team bonding infographic

ASSUMPTIONS

WRITTEN BY: ADAM CHAN

                                                                                                                                Assumptions
                                                                                                                               By Adam Chan

All Focus programs emphasize on paradigm shifts which set us apart from others. To achieve shifts in paradigm, facilitators need to unlock or removed some cognitive shackles people have in their minds and these shackles are mostly at the subconscious level. It is indeed challenging to achieve. If these shackles are not surfaced through the activities, paradigm shifts are not likely to occur. If you have had uneasy vibes about the participants’ learning is thin or insufficient depth, it may very well be those shackles, providing the resistance to paradigm shifts. One of such shackles being echoed frequently in our programs is assumptions. Understanding how assumptions are related to expectations will certainly augment the program quality.

Something about assumptions; we make assumptions everyday, regardless we are conscious or not about it. Just like plastics are by-products of crude oil, assumptions come with it by-products too. While plastics products are tangible, the by-products created by the process of making assumptions are not. The by-products generated from assumptions are overt behaviors regardless if they are constructive or destructive. While the assumptions are created in our minds, the behaviors representing the assumptions are extraverted over our faces and body which is inevitably evident to a third person.

Changes in Forms

Our feelings hardly remain unchanged, what and how we feel now will change as water changes its form. Changes in feelings also lead to altering in overt behaviors. Commonly we termed the change in overt behavior “expressions”. What gives the impetus to change comes from the external environment but the fundamental driving force is the way we perceived the external environment. Our perception of the environment can be affected by many stimuli like our current situations, the team members, stress level, time available, complexity of task, etc.

In most focus programs, the opening segment includes soliciting for participants’ expectations of the program. Understanding expectations on a deeper level will certainly augment the facilitators’ ability to generate participants’ interest in this topic. Do you know that undisclosed expectations turn into assumptions? You may ask how’s that true? Everyone has a piece of iceberg within. Surely we all can see the tip of the iceberg like we could read body languages and comprehend verbal communication.

Let’s discuss the analogy of a ship dodging icebergs in the ocean. Steering a ship to avoid collision with the tip of the iceberg is easy, however avoiding the subterranean section of the iceberg is not. If steering a ship is like working with team mates than avoiding collision would be to avoiding misunderstanding in the spirit of accomplishing the given tasks. We would know by now it is not exactly visibly straight forward as we might perceive it to be.

The Iceberg model aims to highlight the reciprocating relationships between facts and feelings. It suggests that; Facts level (tangible) and Feelings level (psychosocial). Being aware of both levels, recognizing their reciprocal influence and developing the ability to consider them separately is important.

What lies in our mind is invisible to naked eyes but not indiscernible to a hearing heart. The reciprocating influence between the tip and the subterranean of the iceberg is paramount to understanding what drives our behavior.

Team bonding infographic

Feelings are generated through perceiving of external stimulus from the environment. There are many types of feelings; expectation is one common feeling we have in our heads frequently. Expectations are usually subterranean until disclosure takes place. Primarily there are two ways which expectations are disclosed, i.e. exceeds the expectations or grossly fall short of it. Referring to the iceberg diagram, we can think of expectations as floating just beneath the water line. Its closeness to the water surface may suggest the tendency for prompt disclosure. In this context, disclosure may not be verbally extraverted, it can be disclosed through non-verbally.

An example of verbal extraversion;
A common scene in any offices of buying take-away lunch for colleagues; Mr. X requested to Mr. Y to buy chicken rice as lunch.
Mr. X to Mr. Y, “Could you buy chicken rice for me?”
Mr. Y replied, “White chicken is fine?”
Mr. X said, “I Love It!”
Mr. X waited eagerly for his lunch to come back, thinking of the aroma from the chicken, the rice and the wonderful chili. When Mr. Y returned, he handled the lunch to Mr. X and to his astonishment, there was no chili.
So Mr. X asked, “Where is the chili?”
Mr. Y replied, “I am not aware that you wanted chili?”
Mr. X said, “Come on….. Singaporeans are suckers for chili, you should know that How can chicken rice be eaten without chili!”
Mr. Y rebuked, “Am I supposed to know? Where did you get this wild imagination of Singaporeans and chili?”
The conversation continues …. Don’t we already know where this is leading to?
Expectations from Mr. X regarding having chili was not disclosed to Mr. Y prior to buying the chicken rice. As a result, Mr. X assumed that Mr. Y will request for chili to be added to the chicken rice. However the outcome did not meet Mr. X’s undisclosed expectation hence the impending brawl between them erupted. Mr. X expressed his expectations by generalizing Singaporeans’ liking for chili. Not only the expression fails to convince, it leads to a brawl between them. It is easy to guess that the brawl leads to unpleasant feelings between them. We could see now how feelings can alter its form like how undisclosed expectations turn into assumptions. We also know that facts and feelings has reciprocating influence, in the case of Mr. X and Y, Mr. X’s behavior turned unfriendly when his undisclosed expectations turned into assumptions (stereotyping chili as Singaporean’s undisputed garnishing for chicken rice). With change in feelings (undisclosed expectations to assumptions), the facts (cordial to unfriendly) have radically altered but not surprising though. This is where the reciprocation lies. As they continue to argue, the reciprocating effects of the feelings and facts continue to strengthen each other, in this case, unpleasantly strengthened.

Sometimes, this unmet expectations can be intentionally suppressed and remaining dormant inside. The reasons for suppression can be political, convenience’s sake, situational, personal, etc. We can examine the reasons in later sections. What is important to know is the suppression demands for the feelings of unmet expectations to change form otherwise it must be expressed verbally. In this case, unmet expectations due to suppression turned into hidden disappointment or frustration. With no surprise, one can easily sense from the non-verbal cues a.k.a. body languages that someone is frustrated or disappointed.

Invariably, expressions of satisfied expectations can come forth spontaneously too. A customer who experienced a wonderful stay in a hotel could easily express his or her satisfaction. It is not unusual for people to not express themselves when their expectations are met as to some, meeting expectations is a given. The caveat to this is taking things around us for granted.

In the next sections, we will examine in details what goes into assumptions.

Assumptions under Microscope

We may be curious of what goes into assumption. The most common question will be why we make assumptions.

Our five senses take in far more information about our daily activities and associations than our brains can process, so we take “mental shortcuts” to simplify the information and make sense of it, especially in times of stress. Commonly these mental shortcuts are what we know as assumptions. Specifically, we make assumptions because of

1.

Stereotyping –

 
 

mostly influenced by social norms and conventions that have extensive history or anecdotes to support its existence. E.g. men are more superior to women because they are physically stronger.

 

2.

Innate defensive mechanism –

 
 

in times of disagreement, it is usual for people to establish their defensive mechanisms as protection or prevention of any forms of emotional discomfort to set in. E.g. “I thought you said it was supposed to be done this way, now you’re changing your mind?”

 

3.

Facilitate in decision-making –

 
 

more than often we have to make decision to keep things going. It is also common to possess insufficient information to do so. As such assumptions are made to facilitate the process. E.g. without any confirmation or reply from the client, let’s take it that they agree with this set of conditions.

 

4.

As boundary conditions for researches –

 
 

when researching into unexplored territory, researchers will set up boundary conditions to limit the scope of the research for it to be relevant, practical and possible. Those boundary conditions are assumptions made by the researchers.

 

The above is not exhaustive; do remember that our brains are so complex for any one unified theory to envelope. These shortcuts are automatic and largely subconscious. They trap us into drawing conclusions prematurely, hence the name “thinking traps”. We will cover thinking traps shortly.

While we are familiar with this famous quote of “Failure is the mother of successes”, we seldom heard of “Assumption is the mother of failures (screw-up)” right? There is one too many relationships being mauled by assumptions, be it a matrimonial one, a family one, a social one or a commercial one. With the split of any two parties, assumptions will always play a part in some ways.

The term “thinking trap” is used mostly by psychologists or academics to peel the onions of assumptions. Since we make assumptions most of the time, wouldn’t that make us the expert in handling assumptions? It more likely we are experts in making assumptions rather then handling them. We know that assumptions are representations of mental shortcuts. The shortcuts are automatic and subconscious too. This implies we have little or no control over them which clearly dethrones us from being the experts in handling them.

We can easily imagine that assumptions are of many different types although they all possess a unified purpose, i.e. restraining us from having accurate and flexible thinking. Hence it leads to misaligned actions and let alone the desirable results.

In the next section, we will discuss the conceivable thinking traps coined from the studies done over years by psychologists.

Thinking Traps

What are some of the common thinking traps we are most inclined to fall into? While there eight listed below we tend to fall in two or three. Sometimes even a combination of the two or three.

Cognitive science suggests that we have a strong bias when we process information. We tend to use only the information that supports the beliefs we already hold about a situation, and we filter out information that does not support our beliefs. This is called “confirmation bias.” Our confirmation bias can stop us from using accurate and flexible thinking to assess situations, causing us to draw conclusions with less information than we need. It is with accurate and flexible thinking it helps us bounce back from stress and adversity.

The eight thinking traps are used by two cognitive psychologists by the name of K. Reivich and A. Shatté, Listed below are eight thinking traps in summary from the great details both have given to each thinking trap in the book titled The Resilience Factor authored by both in Chapter 5.

1) Jumping to conclusions: We make an assumption about a person or situation, with little or no evidence to back it up. All thinking traps involve jumping to conclusions in one way or another.

2) Personalizing: We assume blame for problems or situations for which we are not primarily responsible. When done habitually, it can lead to a loss of self-worth, and excessive experiencing sadness and guilt.

3) Externalizing: We erroneously blame others for situations for which they are not primarily responsible. When externalizing becomes a habit it can result in anger and relationship problems.

4) Mind-reading: We assume that we know what others are thinking without checking with them. Or, we expect others to know what we are thinking without telling them. One example of falling into the mind-reading trap is concluding that people have been talking about us when they fall silent as we enter the room. Or, we might think that our significant other should know that we’re “too tired to go out tonight” despite the fact we haven’t told him/her. Mind-reading can be at the core of many difficulties in both our professional and personal relationships because it involves making assumptions about who is to blame for situations.

5) Emotional reasoning: We make false conclusions about an experience based on how we feel rather than on the facts. For example, after a long, difficult conversation with a friend, we might feel relieved that we’ve resolved a problem between us. However, our feelings of relief may color our perception of the actual conversation. Thus, we may end up feeling surprised and dejected when our friend tells us that s/he remains dissatisfied with the relationship. For instance, if we already feel down or sad, we may assume that we are at fault for a situation. If we are tense and angry, it is more likely we would see others at fault. Emotional reasoning is also related to “shoulding”— the expectations about what we or others should or shouldn’t do. “Shoulding” directed at ourselves can make us feel miserable, lead to procrastination, and take the joy out of life. Directed at others, it can lead to labeling and stereotyping.

6) Overgeneralizing: We make sweeping judgments about someone or something based on only one or two experiences. For example, we might believe that something can’t be done because of a single difficulty or failure in the past. Alternatively, we might view a single negative event as a never-ending pattern of defeat. Overgeneralizing can lead to an overly harsh view of ourselves and others, stereotyping, and discrimination. We might judge a whole group of people based on our experiences with a few.

7) Magnifying/minimizing: We overemphasize certain aspects of a situation and shrink the importance of other aspects. Some of us magnify the negative and minimize the positive. We do this by exaggerating the importance of our own or others’ mistakes, or by making “mountains out of molehills.” This can cause us to feel overwhelmed, discouraged, or angry. Others magnify the positive and minimize the negative. We ignore the negative aspects to maintain a positive spin on a situation. This can lead to self-deception, which prevents us from dealing with situations that require attention. We might also overemphasize the positive contributions we make, while minimizing the efforts of others.

8) Catastrophizing: We assume something bad is going to happen, or we exaggerate how bad a situation will be. This involves linking a series of negative thinking traps, such as magnifying/minimizing, overgeneralizing, etc. For example, when we don’t get the promotion we apply for, we begin to imagine the worse case scenario: The fact that I didn’t get a promotion means that my supervisor doesn’t like me. And that means that I’ll never get promoted at work. And that means I’ll be stuck at the bottom of the pay scale. And that means I’ll never get my own apartment. And that means I’ll always have to live with family. And that means….

Can you identify which thinking trap Mr. X fall into?

Summary

We have discussed the reciprocating influences between facts and feelings; each exercising its influence to alter the form of the other. This is illustrated in the chicken rice anecdote when undisclosed expectations turned into assumptions and that leads to a change in overt behaviors between Mr. X & Y. The use of an iceberg as analogy suggested that feelings are subterranean and facts represent the overt behaviors.

Examining assumptions we have suggested few reasons why people make assumptions in general. From the psychologists’ perspective assumptions are caused by the automatic and subconscious attempt to simplify the mammoth information bombarding us daily that results in creating mental shortcuts hence drawing conclusions on issues with much less information than they truly deserve which robs us from being flexible and accurate in our thinking.

The eight thinking traps are expounded from the term assumptions. All conceivable types of assumptions are enveloped by these eight. Having this awareness, the facilitator will certainly be more discerning in observing participants’ overt behavior that connects to relevant learning outcomes. In the personal capacity, avoiding the thinking traps means having more flexible and accurate thinking which will augment a quality attribute, resilience.

 

THE CUSTOMER IS NOT ALWAYS RIGHT

Team bonding infographic

THE CUSTOMER IS NOT ALWAYS RIGHT

WRITTEN BY: JOEY NG

                                                                                                       The Customer is NOT Always Right
                                                                                                                      An Article by Joey Ng
                                                                                                                            7th July 2010

The customer is not always right! However, the customer can never be wrong. There is a clear distinction between these two statements and the implication of subscribing to either statement is very, very different.

Team bonding infographic

The customer is always right’ mentality has its root from the Master/Slave relationship in which power and ultimate authority is handed over to the Master. Without power and authority, the slave (service provider) can only say yes to the master(client).

It is a challenge to disagree with the customer. ‘The customer is always right’ mentality is reciprocal – service provider will always say yes, and when they themselves wear the shoes of a customer, they will expect the same. And the cycle continues.

The belief that customer is always right is both narrow and shallow in thinking. The path of least resistance opens the door to just saying yes to everything the customer requested, the easy and lazy way out of a discussion, with no thoughts on the bearing of the decision. When working in a team, one of the most
frustrating situation members find themselves in is when the implication of someone else’s decision falls on them. Generally, the implications of the decision will be felt sometime down the road. While trying to fulfill all those promises made, one will sometimes wonder, ‘is it all worth while?’ The distinction between time consuming and a complete waste of time is how much difference those additional effort made. Customers being customers, they will want everything. To some, or most, value for money simply means quantity. One side of the coin will argue, ‘we should always satisfy the client’, the other side will reply, ‘there isalways another way to satisfy the client’.

A point for everyone to note is- the surprise of today is the expected for tomorrow. If the client receives a free gift today, they would expect the same to happen again. If they
are offered a bargain the first time, they will not expect any changes next time round.

Team bonding infographic

The customer is not always right, but, the customer can never be wrong!

The customer can never be wrong because being the pay master, they have the right to request and demand. But, this does not mean they all should be fulfilled. As the Subject-Matter-Expert (SME), it is the service provider’s responsibility to educate the customer and share with them the ‘feasibles’ and ‘suitables’.

Educating clients requires an investment of time and effort, but in the long run, it forges closer ties between both parties. Events or personnel that changes the way we think remains longer in our memories. Of course, what was shared must first click with them. The paradigm of ‘not always correct’ is strategic in nature because it looks beyond a single transaction. A few feathers might probably be ruffled in the beginning but, in the grand scheme of things, it is for the good of the customer. It is definitely easier to just say yes to everything, instead of explaining why certain things won’t work and brainstorming a new solution. But, what is the price? 

Team bonding infographic

The key to keeping customer coming back time and again is to build and maintain a solid relationship. The way to start is by delivering a good product based on what works. Agreeing to every request made by the customer will not guarantee result. Clients will always seek for the ideals, but the ideals might not work for them. And when it does not work, guess who the fingers will be pointing. As the SME, the service provider has by a far a wider spread of knowledge and experience to understand what is ideal for the customer. And sometime, the ideal is telling them ‘NO’!

Saying ‘No’ to a customer requires courage. Doing away with
the mindset of ‘The customer is always right’ is a good way to
start. And of course, telling them ‘NO’ should be soundly back
by rationality (what make sense) and conviction (believing that
their ideas really won’t work). The threat of losing a customer
because someone else would say ‘Yes’ is real. At the same
time, just blindly saying ‘Yes’ will bring about its repercussions.
Being eager to please will keep the power hungry customer coming back for
more, power! The challenge, as always is to find the right balance. The word ‘No’
is not easy to digest for many. Replace it with sentences or terms that shows
tactfulness and make it known that the customer’s point of view is heard will
cushion the blow.

Team bonding infographic

‘The customer is always right’ is a mentality or approach that people carries with them, either imbued from past experiences or, created by the environment. And this mentality will dictate the way people think, make decisions, feel and behave.

Think about this, what would a team or an organization be like if ‘The Leader is
Always Right?

COOKING UP A STORM

Team bonding infographic

COOKING UP A STORM

                                                                                                                         Cooking up a Storm
                                                                                                                                By Arun Rao

Some wise man once told me: “The way you play is the way you work”. In my work with the several teams I have had the good fortune to watch closely, I have often been witness to this truth rising to the fore unfailingly.

And so it was, during the Friday of last week, when we were conducting a team building workshop for the senior leadership team of a corporate behemoth.

The challenge laid out to them was starkly simple: to cook a meal. The nine individuals were split into 3 groups, which were handed Rs.200 each. The only other things offered were a cooking vessel, a ladle, a cutting board and a knife. No ingredients, no cooking stove, nothing else. And ofcourse, before they started, their pockets were emptied out of any other resources that could possibly come in handy. The instructions were specific: to cook a full course meal – with a starter, a main course and a dessert.

A senior leadership team – dabbling every day in millions, being asked to cook a simple meal. Whats in it you wonder?

Team bonding infographic

This is where the story unfolds layer by layer. If there is one thing that is a constant in todays’ corporate world, it is the certainty of change & the spectre of ambiguity always casting a long shadow. So, back to the cooking, when the teams are thrown the challenge, how they confront the situation is a telling commentary on their approach to ambiguity.

“How can we do all that in just Rs.200?”, “Where do we get all the stuff we need to cook?”, “Where do we cook?”, “All this in just 3 hours?”, “But none of us is good at cooking!” – the objections, the resistance often flies thick and fast, at first. All of which is met with a friendly smile, a shrug of the shoulders – and a helpful line in encouragement from us as Facilitators: “All the very best!”

This is where reality begins to sink in…… “What we cook is what we have as lunch”, “We need to find a way to do this!”. There is a legendary story of Hernando Cortez the Spanish Conquistador who ordered his men to burn their ships soon upon landing in Mexico. The message was clear: there was no option of turning back. Needless to say, they won. Adversity sometimes can be the greatest motivator. And so it was with our corporate cooks – that after the initial rumblings were settled – and no way through was seen, the actual work of how to go about began to be discussed.

What generally happens next is perhaps the clearest reflection of team dynamics playing out. The natural tendencies of individuals quickly emerge. There are some who go into a “quiet-think” mode, silently figuring out what next to do, putting their thoughts together and then emerging back again to share with their groups. There are some who immediately get into “take-charge” mode – talking as they think, gathering everyone around and trying to bounce different ideas. There are some who would watch from the sidelines, waiting for a plan to emerge before jumping in to do their bit. And yes, there would also be some who wear an all-knowing smirk, twiddling their thumbs metaphorically & wait with an attitude that says, “Lets see where all this finally leads”. There would be some who would say, “Lets make a list of everything we need”, someone else who would say, “Lets go to the market and figure”. One task, different approaches – to an MBTI practitioner, it would be just the different preferences playing out so clearly as it would in any group.

Very soon however, a consensus and consequent plans, do emerge. These after all are people who make things happen in large organizations. The stage is now set for the next phase – moving from planning to actual execution. And even here, the same story – of one task, different approaches – plays out in delightful ways.

One group went by the straight rule book. Someone went searching for the nearest market, hitching rides along the way. Another group member went around in the search of a spot to cook. Yet another group member got busy in figuring out how to get a fire started.

In another group – one member approached the nearest house outside the hotel, offering to buy the vegetables in the refrigerator of the bewildered resident. “You can buy it at the market, no?” he was asked. But he pulled it off yet. A third group took a similar approach, but with the hotel pantry. Call it innovation or call it the Indian spirit of jugaad, the challenge of resourcing was well and truly taken up!

The clock ticked on and soon the 3 groups had 3 fires going on in close vicinity to each other. Ever wondered why industries tend to congregate into a certain region? Well, that’s a discussion for another day. But as the fires crackled under the makeshift stone stoves, the ticking timelines got the tempers outside occasionally flaring too.

“You were supposed to get the fire ready by the time we came back”, “Now that we have the fire ready, maybe you can also help in kindling it”, “But its not my job”, “Could you not cut the vegetables closer to the fire?”, “Don’t just stand there – lend a hand”.

Water always finds its level – and so it is said about teams. Eventually everyone found a role to do – some assigned, some assumed. And so as the vegetables simmered in the pots, the smiles, laughter and friendly banter, slowly returned again.

Soon it was time to lay out the food and present it to the entire team. The sense of achievement and pride in the team was palpable. There is nothing that bonds a team as well as shared success. We are often witness to teams going up in team cheers spontaneously at this stage! We then had the Chef-de-Presentatione of each team come up and conjure a wildly creative outpouring of what they had cooked up, that left everyone in splits!

In our work with teams, our constant search is for the elusive “team elixir”. What makes a group of people come together as a cohesive team we constantly wonder and explore. We don’t have the definitive answers as yet, but there are certain common themes that time and again appear:

  • A shared sense of purpose

(Its OUR meal!)

  • A shared sense of destiny

(If we don’t cook – ALL of us go hungry !)

  • A shared sense of responsibility

(I do THIS best – you do THAT best – but only together we can cook a meal !)

  • A shared sense of fun, play & camaraderie

(Lets try it! … So what if we go wrong!…. hahahaha!)

For sure there would be many more ingredients that go into building a good team – similarly as there would be many more ingredients that could go to make the cooking tastier. But if there is one over-arching lesson that the Cooking Challenge teaches, it is this: One cook can perhaps lay out a good dish, but if it’s a banquet you are after, you need a team.

 

MANAGING RISK

Team bonding infographic

MANAGING RISK

WRITTEN BY: ADAM CHAN

                                                                                                                     An article by Adam Chan

Team bonding infographic

Managing Risk

Is managing risk about tossing dices? If this is true, the notion of managing will be automatically nullified. In this section, we shall illuminate the concept of risks mitigation in our programs, and also creating the appropriate paradigms in perceiving risks in both facilitators and participants.

In any facilitated experiential settings regardless done indoors and outdoors, risk is inherent. The ship in the harbor is safe, but this not what the ship is built for. In adventure learning, inevitably it involves some degrees of risks. We can’t really experience anything we can call adventure unless we embark on an adventure. However, as practitioners, we must be well aware of the risk levels to avoid events of misadventure. This industry is as delicate as a string. There can be ten faulty ball point pens in every ten thousand being made and the sales of the ball point pens will go on. However it will only take one incident that contains one irrecoverable injury to undermine the relevance of the adventure learning industry, and that is the industry we are joining or are immersed into.

The Concept of Risk

Within the context of experiential learning, the risk can be viewed from three perspectives or some practitioners may call it as the three types of risk. In brief, each risk or perspective is written below.

Absolute Risk – this refers to the “at worst” scenarios. If we think the possible incidents that can occur in any challenge rope courses (CRC), one can imagine falling objects, cables detaching from the main structure, tilting of the main pillars, belay or foot lines giving way, or even the entire CRC collapsing. The consequences of such catastrophic event are nothing less than severe and threatening.

Real Risk – this refers inevitable events that are highly possible to happen but in much less severity compared to the Absolute Risk. It is common to get some bruises and nicks from going a CRC or any given adventure learning experiences. When we mention real risk, we think of soft tissue injuries, lacerations, bruises, sun burn, insect bites, etc. Such events can happen to any individual regardless of the precaution taken. One can wrap up in a protective armor over all but it is still possible get abrasion or even getting dehydrated from the physical exertion of moving in the armor over all.

Perceived Risk – this refers to how each person perceives or evaluates the level of risk of any given experiential learning activity. We are all too familiar with seeing some participants being paralyzed by fear as he or she traverses through the high CRC while some don’t seems to be affected at all. The contrast is accounted by the level of perceived risk both parties hold. To an uninitiated participant, the self-perpetuating thoughts of misadventure will subconsciously work to multiply the fear in the person thus paralyzing the person during the CRC challenge. Inversely, another person who possesses certain technical knowledge regarding CRC is able to make sense of the effectiveness of the safety system in protecting personal safety. Naturally this person will appear to be less hesitant.

Assessing Risk

Once we comprehend the concept of risks in the experiential learning setting, this foundation will path the way for each learner to acquire the “safety sense” of a facilitator. The safety sense refers to the ability to assess risks and taking the appropriate actions to mitigate it in our program context.

For any credible assessment to take place, we must first identify all the inherent risks in any given activities or settings. To aid in the identification process, we use the three factors below.

  1. People (participants health, clients’ learning objectives, vendors, staff competency)
  2. Equipment (ropes, harnesses, life-vest, props, etc)
  3. Environment (function rooms, opened sea, lakes, direct sunlight, etc)

Risk assessment on any given activity can be conducted and record in the table below.

People

Equipment

Environment

   

 

 

Identification of risks is the first part. To follow up, facilitator should start applying measures to address all the identified risks to an acceptable level of risks.

For example; during rafting, some participants don’t swim but are keen to participate.
The facilitator can take various actions to mitigate the risk. What would you do? Please write your thoughts in the space provided below.

 

 

One essential thing to remember about risk assessment is its application area. It should not be restricted to only activity. Risk assessment can be applied to other relevant settings and even to certain individuals.

Eventuality

So what do we wish to get out of all these steps of risk assessment? In all experiential learning settings, we don’t want tolerate any absolute risks from unfolding. Such operators will take necessary steps to eliminate such risks and we will do too.

As mentioned, real risks are not avoidable but can be reduced by means of risk disclosure and delegating the responsibility of personal safety to the participants. This can be achieved through thorough briefing, prelude activities, training, etc. prior to commencement of the activity proper. A fine example to a prelude activities will be conducting the “washing machine” a.k.a. trust fall activity prior to Mohawk. By learning the importance and techniques of offering support to each other usual forms the foundation of building mutual trust. Another highly visible example will be the safety briefing and demonstration before any climbing takes place.

The trickiest one is the perceived risks. As facilitator, we want to elevate the perceived risks beyond the realm of comfort zone but never into the panic zone. Suffice to say that someone who has a near drowning experience will reject learning to swim even it is something beneficial. When done properly, the learner will be placed in the learning zone. Not necessary the most comfortable zone to stay within but it is most effective for learning to take place. Facilitator can achieve this by revealing or concealing the activity instructions and information with the right amount and at the right time. It is usual for facilitator-in-training to find difficulty in balancing the mammoth amount of information to arrive to the actions to be taken to address the question of risks. With regular practices, it will turn into a mental model that can be done on-the-fly.
Useful link for further reading:
http://www.projectnatureed.com.au/web%20library/Risk%20Mgmt%20and%20OE.pdf

 

The 3Fs Approach to Change – To Balance is to Unbalance

Team bonding infographic

THE 3Fs Approach to Change – To Balance is to Unbalance

WRITTEN BY: JoeyNg

3Fs – This framework is an attempt to house 3 elements commonly associated with change management together. The elements are Fixation, Focus and Flexibility. Over here, these elements appear in the form of disciplines because they are presented as activities that one can better through constant practice.

The Framework

Team bonding infographic

Here are their definitions.

Fixation

A persistent concentration. Fixation is strategic in orientation, looking at the long term. Once a target/goal/objective is fixed, it sets the direction for the team.

The late Steve Jobs’ single-mindedness towards how Apple’s product should appear was as north as it could get. His pursued of perfection was relentless (Perfection was defined by Jobs’ own terms. He was famous for his non-market survey approach in an era where the consumers decide what is produced. He was always certain that he knows what people will want.). The company success has everything to do with Job’s fixation on perfection in product design. At times, his unbending belief frustrates those around him, but, his persistency was also a source of drive and determination that galvanized the organization.

With fixation, the goalpost doesn’t change!

Focus

Looking nowhere and everywhere is Focus without Fixation’ – Unknown.

A point of concentration. Focus gives us alignment and effective use of resources by minimizing deviation. It is like a single lane highway directing everything (time, energy, effort) towards the destination.

Allied forces D-day invasion of France offers a dramatic example on the effect of resource Focusing. The Nazis had a near 5000km stretch of coastline (Atlantic Wall) to defend.  Normandy, where the invasion took place, stretches a mere 70km of beach. Key to the invasion’s success was the penetration offered by the focusing of Allied troops within a pointed scope. In warfare, advantage always lies with the defenders. However, the Nazis forces were stretched too thinly across the Atlantic Wall, and could not maintain a sustainable resistance
during D-day.

Flexibility

“I am a man of fixed and unbending principles, the first of which is to be flexible at all times.” – Everett Dirksen

Openness to change, capability to adapt. Flexibility allows us to evolve with time and maintain relevant. Instead of a contra, it should rather be view as a complement to Focus. In the field of engineering, flexibility is defined as ‘the ease with which the system can respond to uncertainty in a manner to sustain or increase its value delivery’. Similarly, in team-dynamics, any change must be for the better.

“… any colour so long as it is black” – Henry Ford (Ford Motor Company).

A great deal has been said and written about this quote. This belief was a symbol of the industrial age, mass market approach in early America’s automobile sector where organizations dictated consumer behavior and patterns. Economies of scale generate healthy profits because mass repetition reduces production cost. As a result, American automobile companies flourished. Much of this attitude was carried forward to present day America where consumers have little say in what the factories roll out

All this changed in 2008 when Toyota over took the big 3 (Ford, General Motors, Chrysler) to become the No. 1 automobile brand in America. The same year it becomes the world’s largest automaker. One of Toyota’s success factors is the execution of highly targeted marketing strategies, which comes from its ability to understand, anticipate and willingness to change according to market’s demand. Flexibility in its business model was key to Toyota beating their rivals on their own turf.

More recently, Ferrari announced its ultra exclusive ‘Tailor-Made’ customized service. This is in respond to the growing shift towards personalized service and goods consumption.

The table below contains a detailed description of the 3 disciplines:

Team bonding infographic

Effectiveness in this framework requires balance in the 3 disciplines. And to balance, it sometimes calls for an uneven distribution of consideration among the disciplines. Here are 3 situations where imbalance is balance:

  1. Build commonality.
  2. When a team first come together for a new task, it is important for a direction
  3. to be set. In this context, higher emphasis on Fixation will enable a sense of
  4. commonality to be achieved.
  5. Counter
  6. group-think. This phenomenon can be challenge by increasing Flexibility and
  7. opening up for alternatives.
  8. Encourage lateral
  9. thinking. Reduce Focus to explore seemingly irrelevant ideas but maintain a fair
  10. degree of Fixation to maintain some form of alignment during explorations.

This framework can

serve many agendas and be used in various ways, here are a few:

  1. Analyze and
  2. diagnose a team’s current attitude and behavior towards change – the emphasis we
  3. place on these 3 disciplines, split 100% among them. What can we
  4. learn from this data?
  5. Framework to
  6. facilitate strategic discussion – where in the process can we be more flexible?
  7. Are we focusing too many resources in certain areas?
  8. Like De Bono’s Six
  9. Hats, it clearly separates the disciplines’ different functions, allowing
  10. participants to mentally wear and switch the ‘hats’. This makes it easier to
  11. direct or re-direct thoughts, meetings and conversation.

Conclusion

Change is a multi-faceted event that involves many elements and at times, surfaces link and relationships that were previously oblivious, further complicating the process. Thus, to effectively work with change, the approach too must be multi-layered, encompass many factors, flexible and not one dimensional (it forces the situation into a pre-agreed notion). 3Fs strength lies in its generic and broadly defined disciplines, allowing this framework to be applied in a variety of situations. It can also be used over and over again, on the same situation, as the discussion deepens. For example, the initial discussion uses the 3Fs to cover a subject that covers a wide spectrum. It can be used again to analysis the separate activities or results derived from the meeting earlier. And lastly, 3Fs encourages more point of views to be look into, providing a more comprehensive coverage to overcome the peril of a narrow and thus, imbalance approach.

References from the web:

http://www.militaryhistoryonline.com/wwii/dday/prelude.aspx

http://www-935.ibm.com/services/us/gbs/bus/pdf/g510-6308-00-changing-lanes.pdf

http://topics.nytimes.com/top/reference/timestopics/subjects/c/credit_crisis/auto_industry/index.html

http://pressroom.toyota.com/corporate/company+history/

http://advancedlifeskills.com/blog/perspective-shift/

Office Gossip: One Bite, One Kill

Team bonding infographic

Office Gossip: One Bite, One Kill

WRITTEN BY: LEONARD KOK

                                                                                                                Office Gossip: One Bite, One Kill

                                                                                                                              By Leonard Kok

Team bonding infographic

 

We’ve all experienced it. You step into the lift on your way to the 38th floor where your office is and overhear two co-workers talking about someone else in a hushed tone. You know the person they are discussing. You wince. That’s setting number 1. Setting number 2: It’s lunchtime and all of you are in the building cafeteria. Talk and chatter centers on your other female colleague whose marriage is reportedly in shambles. 

Gossip in the workplace is about as common as office lunches. Most of us have engaged in it at one time or another. But workplace gossip causes a great deal of harm and affects both the individuals involved, and the organization as a whole.

 While at times the office grapevine can be a useful source of information, we have also participated in some conversations in which the details are too gory to be preserved on your mobile or recording device.

What can gossip do?

1.

Undermines the reputation of the people involved

2.

Causes lost productivity and wasted time

3.

Erodes morale and trust

4.

Festers anxiety among employees as rumors circulate without any clear information as to what is fact and what isn’t

5.

Widens the divisiveness among employees as people may “take sides”.

6.

Hurts feelings and reputations, sometimes causing severe damage

7.

Jeopardises the “gossipers” chances for their own advancement because they are perceived as unprofessional

8.

Cause good employees to leave the company due to the unhealthy work atmosphere

According to a survey, staffing firm Randstad USA (www.randstad.com) and pollsters Harris Interactive recently asked more than 1,500 employed adults to name their biggest pet peeves about their jobs. Workplace gossip was the clear winner, cited No. 1 by 60% of respondents.

“Gossip can ruin people’s lives,” says Sam Chapman, CEO of Empower Public Relations (www.empowerpr.com), who started his Chicago PR firm two-and-a-half years ago after leaving another firm where, he says, vicious gossip was endemic.

It tends to snowball, because people start projecting things onto the person who’s being talked about,” Chapman explains. “If you say something like, ‘Joe’s not pulling his weight around here lately,’ that rumor not only spreads, it gets worse, because everyone will start finding new ‘evidence’ that Joe’s not pulling his weight.”

Why do people gossip?

People who engage in workplace gossip may do so for several reasons.

1.

They may have an overwhelming need to ‘fit in’

2.

They have low inferiority complex and gossiping gives power

3.

They perceive that the only way to get ahead is to kill the competition

What can your company do?

1.

The senior management must lead the way by practising a zero-tolerance policy towards backbiting and gossip

2.

Put this policy into your company’s HR manual and explain this to new employees

3.

Don’t listen to groundless chatter

4.

Seek for facts by approaching the person with tact

5.

Practise an open-door policy whereby employees can approach the boss in an open way without fear or undesirable consequence(s)

6.

If necessary, engage a coach to teach staff to quit sniping at each other

7.

Don’t do it yourself!

A large part of our working life is derived from the satisfaction of being able to put in our level best and having our strengths leveraged for the benefit of our company. A happy working environment contributes a lot to this desired outcome. With conscious effort and commitment, your working environment can be a warm and cordial one where colleagues empower and encourage one another.

All the best!
References:

1.

Harmless office chitchat – or poisonous gossip? (November 12 2007)
By Anne Fisher, Fortune senior writer, in CNN Money.com. Retrieved 18 March, 2008, fromhttp://money.cnn.com/2007/11/02/news/economy/gossip.fortune/index.htm

2.

www.healthsystem.virginia.edu (2008)
Retrieved 18 March, 2008, from
www.healthsystem.virginia.edu/internet/feap/newsletters/workplacegossip.pdf

 

The Eleventh Hour

Illustrated team bonding framework for business growth

THE ELEVENTH HOUR

WRITTEN BY: ADAM CHAN

The Eleventh Hour
By Adam Chan

Between 9am to 5 pm, there are a million things to do. How then we prioritize what to do first? Some may treat this frenzy converging priorities as a routine while some are oblivious to them until … With some many items to prioritize, it’s not unusual to experience repeated eleventh hour or fire fighting situations in today’s pace. One can imagine the many priorities we need to juggle in our daily undertakings. Even humans are created with the amazing natural ability to filter information to manageable chunks; one will not be spared of the anxiety created by any last minute situations.

Team bonding strategies for corporate success
Infographic on strengthening teamwork in the workplace
Visual guide to team bonding and workplace collaboration

Inadvertently we take mental shortcuts resulting in stereotyping of certain personalities are more likely to procrastinate. However this is not conclusive. Take this analogy for food for thoughts; a flaming butt will easily break into fire when placed among dry leaves and shrubs but if it is placed in a snowfield, the flaming butt will in no time extinguish into an inert butt. I.e. while we can attribute this trait to nativity but the environment surrounding it must offer favorable conditions for it to fully bloom.

While we can graciously view procrastination as innate traits and this perspective will at mostincrease our tolerant and understanding towards this behavior but it still doesn’t eliminate the inconvenience brought by it. No doubt the eleventh hour rush is not encouraged in most organization; this doesn’t mean there are no merits in the eleventh hour rush. Have you heard of the phrase, creativity out of necessity?

 

A general belief is that the traits are closely tied to the core of an individual; it remains unchangeable for most cases. If changing the core is an uphill task, why not change the surrounding? Certainly by changing the corporate culture and workplace so that procrastination is not conducive seems like a better proposition.

In a tongue and cheek manner, there are three kinds of people in
this world,

– Those who make things happen
– Those who waiting for things to happen
– Those who wondering what is happening

The first one obviously is not one who procrastinates. Not
quite… people who make things happen if they frequently change their minds
unannounced at eleventh hour is no different from the type two and three.
Sometimes, the impact can be greater. What about the other two? Have you come
across people that might fit into the last two types?

The second and third kind seems likely to procrastinate.

From business perspectives, what does it cost to procrastinate?
Take a look at these three facets where business can be adversely affected.

– Loss credibility
– Duplicated use of resources
– Time wastage

Loss of
Credibility

Eleventh hour work hardly bears quality. At best, it can only be considered as
meeting the minimum mark. Not to mention that it is prone to criticism from
clients. Through sub-standard quality of work, it can leave negative
impressions with the clients. Such impression reflects trust level, commitment
to the task, competency in managing the task or the attitude towards the
engagement. In anyway, all these unfavorable perspectives will surely diminish
the credibility of the service provider. If the clients view the service
provider to have low or no credibility, the business engagement will likely not
develop further. Disgruntled customer simply seeks for alternatives.

Duplicating
of Resources

Can people make sound decisions in the heat of rush? Procurement of supporting
items or services is likely made with incomplete planning or ill-matching
needs. At best, even the right resources are being secured; one may discover
after the rush that they are actually duplicates. Resources can means services,
merchandizes, products and expertise. Such careless management of resources is
common during the eleventh hour.

Unnecessary
Pressure (wasting time)

Last minute doesn’t allow procedures or processes to be streamlined, the
mounting pressure results in ill-use of time in pursuing to complete the tasks.

When under pressure, we can find ourselves doing many things but
only to realize how unproductive they have been after we are calmed and
composed to analyze the past events.

Illustrated team bonding framework for business growth

The entire team can experience stresses that will likely lead to disagreements during the heat of the tasks. Frequent disagreements strain relationships among the members. When the strain turned into fracture, the team will under perform to the tasks’ requirements.Ultimately, significant amount of time will be wasted because of the presence of such unnecessary pressure.

Just Do It
Inadvertently we will get in eleventh hour situations in our lives. Last minute changes of requests, instructions, etc these are just some unavoidable situations we encountered from time to time. While we cannot avoid last minute situations, we sure can response to them in stride.

In the early sections, I have mentioned that environment can either augment or diminish the tendency to do things at eleventh hour. Let’s start from building habits upon the individual.

At the individual level, one can always develop the habit of prioritizing the many tasks to be carried out. Have a,

– Task list, a.k.a. To DO list

The ability to create a no-nonsense task list will heighten personal situation awareness.  The creator of the list will naturally be more alert to the tasks on the list and this heightened awareness can help in regulating the time and effort allocation to the various tasks. In essence, the tasks will not be forgotten and the right amount of effort can be expended to each task.

It may not mean a lot when an individual is doing this. However if there are sufficient numbers, this mass behavior will take on as the environment characteristics thus it will become self-sustaining.

Induct a group of people to act as the catalyst to develop the anti-procrastination attitude, a.k.a.

– Critical mass.

Leaders are critical in exercising influences on the followers. As long as the leaders are not condoning the eleventh hour attitude, the flaming butt will not burn into fire. It is as important for the leaders to lead by example.

Visibility is the key to shifting or sculpting mindset.

– Reward the behavior, not just the person

Anyone who displays the desired anti-procrastinating habits should be recognized. Giving recognition can be achieved in various means. It can be as simple as giving thanks in-person, writing an email to the deserving person,  a phone call, leaving a text message or formally making public announcement during company events. At best, the person can be rewarded. With the behavior visibly recognized, the desire to procrastinate will be kept at bay.

Last but not least, there are only.

– 24 hours in a day

Prioritizing the tasks doesn’t equate to accomplishing all the tasks in any given day. There is wisdom in relenting and letting go as much as pursuing with tenacity. Prioritizing is not merely a skill, it is a paradigm.

Closing Thoughts
Fighting malaria or dengue is not just how effective the treatment is. In fact, to treat means the damage has been done. We all know how to fight malaria and dengue, don’t we?

It is about keeping the environment to a state where mosquito breeding is no longer conducive. If the company has a culture where procrastination simply cannot flourish, it would not happen, right? Obviously the reality and ideal have discrepancies but it is not the ideal we should be aiming for. Instead we should appreciate the role played by the environment in augmenting or diminishing procrastination. With the desired perspectives, we will be motivated to live right.

Changing the environment may seems something external but it takes internalization before people start making changes to the environment to keep it in alignment to our inner thoughts. Do you think that this same principle can be applied to other parallel situations?

System drives behavior and repeated behavior reinforces beliefs. Whatever we don’t wish to have, never allow it to creep into us discreetly for when it comes to light, it may be too late to reverse the situations.

Let’s minimize procrastination but even if you have been a casualty of it, don’t lose the lesson you have gained through the experience.

 

Transfer of Learning

Team building framework infographic

TRANSFER OF LEARNING

WRITTEN BY: ADAM CHAN

Transfer of Learning
By Adam Chan

Team building framework infographic

A sudden silent in the midst of a fluent debrief, follows with a sense of awkwardness among the participants. Head tilting low, glancing on the floor, the atmosphere begins to freeze into silence. For facilitators, nothing can be scarier than this. This setting is not uncommon; the occurrence sometimes leaves facilitators baffled.

 

After a well structured build-up from inception of the activity until the final stage of the activity, i.e. the transfer of learning hits the wall and all prior efforts seems to be flushed down the drain in a blink. It all goes down hill when the facilitator asked, “How do you apply this at your workplace?”

Achieving success seems inevitable after the excellent build-up but yet … it may not be as simple as it is. In fact it could be the crux of any transfer of learning. Responding positively to the mentioned questions mean getting the participants to commit or to solicit a “buy-in” to a change in behavior which is in reality… not easy. More than often, it is affected by some underlying core assumptions that are governing to cognitive “change switch.”

The following sections will provide some principles and insights to augment our consistency in executing transfer of learning as well as recognizing those invisible road blocks.

Fixation
Fixation is common; it creates mind blocks that trap facilitators, it projects situations that are impossible to overcome in their minds. For example, you heard from some experience facilitators said this; “good facilitator will be able to achieve transfer of learning”. Our interpretation to this statement subconsciously decides how we will act when doing transfer of learning.

When we think we are, we become …..

Even as facilitators, we are not immune to unwarranted external influences. Things we heard about what makes good facilitation and what don’t are most common. These external influences can transform into fixations unobtrusively over time. Below are some common ones but there are more.

– Too many program objectives, too little time
– Facilitators are solely responsible for the transfer of learning
– Transfer of learning is a well grounded method, it is to be adhered religiously
– Facilitators must provide critical insights to help solve the participants’ issues
– Transfer of learning is the only indicator for program success
– If my fellow facilitators are doing it, it must be the right way
– Transfer of learning is only done at the end

What matters here is to recognize it is not a mandate to achieve transfer of learning for every activity. Over arousal in debrief kills the participants’ responsiveness to any further debrief questions. There is a saying, “death by debrief …” Discerning facilitators can always detect this tipping point coming thus avoiding this downwards turning point.

Limited Knowledge
Anyone who aspires to become an exemplary facilitator cannot avoid the growing pains of feeling inadequate, especially in terms of knowledge and experiences. The bright side to the growing pains is with each painful experience comes a layer of knowledge and experience gained.

There is no substitution to gaining experiences over time. Knowledge can be acquired easily through reading a book. Courses locally are never lacking, attending some to gain more knowledge is again highly accessible. Not withstanding the abundance of easily accessible knowledge, the basis to an effective facilitation session is in its application of knowledge and experiences.

Liberation
Any facilitator who is carrying some of the mentioned fixations, liberating the mind would be the first wise thing to do. Let’s switch the way we perceive those fixations mentioned previously. By re-phrasing the fixations into liberating statements can help set you free from it.

Fixation

Liberation

Too many program objectives, too little time

Less is more, focus on the objectives that matter

Facilitators are solely responsible for the transfer of learning

Transfer of learning is a shared responsibility

Transfer of learning is a well grounded method, it is to be adhered religiously

There are no 10 commandments to transfer of learning, only general principles

Facilitators must provide critical insights to help solve the participants’ issues

Facilitators are not problem-solvers but process experts

Transfer of learning is the only indicator for program success

There are more indicators that make up a success program than just transfer of learning

If my fellow facilitators are doing it, it must be the right way

They may be doing it, but not in a fixated way

Transfer of learning is only done at the end

Transfer of learning takes place anytime

General Principles
As the program is drawing near to the point of transfer of learning, you may wish to use the following general principles to help you decide what you would do.

  • Use lead-in e.g. tell a story
  • Illuminate the benefits of learning transfer before the transfer takes place
  • Revisit the relevant expectations set by the participants
  • Learning transfer should not execute at the start of the debrief
  • Capture any opportunities that imply permission to make the learning transfer

Application – Specific Junctions and Questions
When the activity has reached the point of learning transfer, the critical success factor lies in the questions used by the facilitator. A common pitfall is asking general questions instead of specific questions. After the activity, it is usual to assume the participants can recall the interesting incidents however this may not be true. We humans have the ability to selectively discern the huge amount of information bombarding us. As long as the participants’ minds are not primed to observe learning junctions during the activities, unlikely they will be able to response actively during debrief. This does not imply that general questions cannot be used rather to be wise in its applications.

As facilitators, we should familiar in identifying the critical learning junctions of the activities we are conducting. E.g. discovering the essence of yellow balls in trolley is one such critical learning junction. To help them in making connections between learning junctions to learning perspectives, facilitators should ask specific questions. Here are some examples,

  • For Trolley; why did your team hesitate to make contact with yellow balls? What are some yellow balls at work? With regards to practices, procedures and policies.
  • For Helium Hula; what are the reasons for keeping the hoop on the index fingers? What are some processes at work that are fixated?
  • For Diamond Maze construction; what are your reactions toward the mid-point switch? How do you response to “work switches”?
  • For Warp Speed; from circular formation to staggered straight line formation, do you call it innovation? What can innovation do for you at work?

The above examples are not exhaustive; the point is asking specific questions that point to those learning junctions. This deliberate effort is likely to augment the transfer of learning when the participants are responsive to the questions.

In conclusion, the myth learning transfer can be tied to personal fixated notions about how it ought to be carried out. With fixations, our potential to discern emerging learning opportunities during the session will be limited. By trying too hard to stick to the “rules” will inadvertently kill the ability to sense and participants’ responses as well. After all, facilitation in our line or work is about sensing the right moments amid the dynamism and volatility in any given session where facilitation is used as the communication vehicle.

 

 

Walking the Mohawk

Team building framework infographic

WALKING THE MOHAWK

WRITTEN BY: LEONARD

Walking the Mohawk
By Leonard

Team building framework infographic

Chances are that if you come for a full-day teambuilding programme with FOCUS Adventure and that your HR Department has recommended an activity in which trustsupport and communication are the key learning outcomes, you would have encountered, and stepped on a high-tension cable which looks like this (picture, left).
When given the challenge by the FOCUS facilitators, the reactions from the ground may vary from one of ‘Okay man, just do it!’ to ‘Are you sure that wire can support me?’

For the record, the Mohawk Walk is a tribe, a language, specie of bird as well as a hairstyle. However, knowing this wouldn’t help your entire team traverse the stainless steel cables, especially under time pressure. Moreover, this article is not a secret manual – it is a post-activity reflection which your team members may use to aid their personal and corporate reflection.

 

In your team’s experience with the Mohawk Walk, did you find any parallel with your office or work scenario? If there are, what are they? Indeed, many of our participants find it both exciting and challenging to put their feet on the 350mm cable. However, with sufficient safety briefing, planning and skilful facilitation, fear will only be a perception, not a reality.

The following are some questions which act as a trigger for your post-activity reflection:

  1. Would your team have succeeded if there was no time for planning? What is the relevance of the R and D (Research and Development) time given to your team to the team projects that you engage in frequently?
  2. The ‘Human Washing Machine’ is usually done before the Mohawk Walk. Would the activity have been more or less successful if this background activity was not carried out? Why? What can we learn from this?
  3. Was it difficult for your team to walk the Mohawk without having any bodily contact between the people on the wire and the people below? How did your team overcome this challenge?
  4. Spend some time to recall the dialogue, conversations and/or the verbal expressions which took place. What were the helpful expressions and what were the ones which did not help? Again, what can we take away from this?
  5. Team support is evidently required for this activity to be successful. How does it parallel your work situation?
  6. Another interesting point to note is the concern, or fear, shown on the team-members faces while they are traversing the cable. Fear does a lot of things, most of the time unproductive, for the individuals on board. Have you notice the visual target of your teammates? Where do they look, usually? Do they look at the floor, in front of them or the pole? Does it help?

The Mohawk Walk is an immensely challenging activity which requires the commitment and support of everyone on the ground. We hope that the activity has given your team a fruitful time. We also hope that you are also able to translate the experiential learning into your workplace.

 

The Emotional Bank Account

Team building framework infographic

The EMOTIONAL BANK ACCOUNT

WRITTEN BY: LEONARD KOK

                                                                                                      The Emotional Bank Account (EBA)
                                                                                                                      by Leonard Kok

Team building framework infographic

In my course of work, I usually ask participants in my workshops to talk about their personal expectations for the time that they are going to spend with me. Sometimes I also ask them simple questions like “What makes you happy at work?” or “What are your pet peeves at your workplace?” I list them all down on the flipchart, into two columns. Interestingly, the things that make them happy are more often than not, human beings and the collegiality that exists in their offices. Their pet peeves, though wide-ranging, are usually non-human and inanimate. Well, surprised? I think not. When we have warm, friendly, positive relationships at our workplaces, the community increases its effectiveness and the ‘enemy’ becomes paper instead of each other.

What is the Emotional Bank Account?

Stephen Covey (The Seven Habits of Highly Effective People) uses the metaphor of Emotional Bank Account to describe “the amount of trust that’s been built up in a relationship” (p. 188). This is one of the most powerful and graphic concepts to date on building relationships based on trust. The basic tenet of this simple yet profound principle is that we maintain a personal “emotional” bank account with anyone who works or relates with us. This account begins on a neutral balance. And just as with any bank account, we can make deposits and withdrawals. However, instead of dealing with units of monetary value, we deal with emotional units.

This concept is powerful because it transcends time, space and hierarchy; that is; it doesn’t matter whether you are the office cleaner, middle, senior management, or the boss. Thus, a kind word from anyone in the office to another person of any level is a deposit. When you do anything nice to anyone in your office without expectation of any good in return, that is a deposit. This includes making a nice cuppa for your busy colleague or offering free rides to your colleagues because it’s ‘along the way.’ Also, when you relate to your potential client as a flesh and blood human being rather than your potential bottom line, you are making a deposit.

The deposits do not stop there as it transcends time and space: After work, there are the ‘inner-circle’ people whom we relate to and love. A loving hug and a listening ear for our loved ones is definitely a deposit.
Covey describes 6 major ways of making deposits on the Emotional Bank Account:

– Understanding the individual;
– Attending to little things;
– Keeping commitments;
– Clarifying expectations;
– Showing personal integrity; and
– Apologizing sincerely when you make a “withdrawal”

On the other hand, an unkind word or deed, being disrespectful, being proud or arrogant; or actions that betray the trust of your friend or organisation, is a withdrawal from the Emotional Bank Account (EBA). Trust is needed for a relationship to thrive. Without trust, we may manage to accommodate and endure another person. However, it cannot be mutually satisfying in the long run. It is easy to take another person, a spouse or friend, a relative or anyone we deal with, for granted. Yet, it is the level of goodwill that exists in the relationship which determines the depth and strength of the relationship.

Granted, we are all mortal. We make mistakes. That’s part of life and learning. Knowing when you are wrong and admitting your mistakes prevents the wounds that you’ve might have caused in others from festering and allows them to heal. When appropriate, sincere apology will keep accounts in the positive, allowing you to maintain the balance in the account.

What can we learn from the EBA?
What can we take away from the concept of the EBA? We are reminded that people, not material possessions, are the real deal. Walt Disney is right when he says: “You can design and create, and build the most wonderful place in the world. But it takes people to make the dream a reality”.

Secondly, the EBA reminds us to be ‘other-centred’. Being other-centred is the first step to ‘seeking first to understand, then to be understood.’ (Covey, Effective habit #1) If we constantly make deposits into the accounts of everyone whom we interact with everyday, the account (trust) will be healthy and so will the relationship.

For those who work in the banking sector, you cannot take an overdraft if your EBA with your colleague is zero or in the red. But you can freely deposit goodwill and trust into another person’s account and it won’t cost you a real cent; just sincerity, honesty and, yes, love.

Some of us who grow up in an environment jostling and fighting for the survival of the fittest might perhaps find this entire concept bordering on the regions of naiveté. These hopefully small category of people might also constantly draw from other people’s accounts. We have heard of the phrase ‘give and take.’ However, this minority just take, take and take. They drain the account. We call this person a ‘very draining person’ (VDP). Positive Psychology teaches us to stay away such people because they drain the lifeforce from any body and organisation.

There is a movie which illustrates the concept of the EBA. I draw our attention to the critically acclaimed 2001 movie, Pay It Forward. Like some other kids, 12-year-old Trevor McKinney believed in the goodness of human nature. Like many other kids, he was determined to change the world for the better. Unlike most other kids, he succeeded. In fact, what started as a movie ended up as a real movement in the United States and in other parts of the world. Check out this website: www.payitforwardmovement.org. There is a lot of milk of human kindness going around the world indeed. The basic principle of paying it forward is the desire to top up the EBA of people around us, especially those who need it.

So, the next time you relate to another person, think of your own account with that person. Is it credit or debit, in the black or in the red? Don’t despair if it is down south. You can do something about it. Top up the person’s account. Do it today. Do it NOW.

References:

– Covey, Stephen R. Seven, 7 Habits of Highly Effective People (2004). Free Press, USA.

–  www.payitforwardmovement.org